Hello clever peeps
I have been tasked with finding a definitive answer to this question, and have thus far been unsuccessful…I know you will be able to clarify it for us…
Can an Office 365 retention policy be used a suitable backup and restore system for SharePoint?
We are undergoing Digital Transformation (we’re a school academy trust group) and moving as much content to SharePoint as possible. The issue of being able to restore deleted files comes to mind. As it stands, we have applied a retention policy to all of SharePoint, which means deleted files are stored for several years.
I know nothing beats a ‘traditional’ backup, but can this model work AT ALL? I mean, if someone deleted an important file a few months ago, could we dive into the preservation library and restore it? How?
What are the pitfalls of relying on this as our means of backup? Can we remain GDPR compliant by removing data granularly as needed? Is ‘granularly‘ even a word?!
Thank you so much in advance for your time
Hi, Jonathan.
Retention through Information Management policy wasn’t meant as a backup mechanism. Why? Transferring items into another location doesn’t copy revisions if you need to keep the history of your source item.
In my organization, I’ve used IM policy instead so that I can separate active and obsolete items especially where lists/libraries will exceed the 5,000 list threshold.
