I am new to SharePoint, and I am implementing a team site. I can’t use SharePoint designer in our company, and don’t have access to the server , but I have full control permission as being member of the owner of the site.
I have created document library which content folders, by default folder are ordered in the library in the alphabetical order, as requirement for the site I need to have the folder in a particular order in the library.
From idea got online, I have created a content type contenttype1 containing a numeric columns that I have associated to the folder I want in a particular order in my library which help me to change the default alphabetical folder ordered to a wanted order. My concern is that the contenttype1 appears in the new document menu and is the only content type that will be in that document library. I would like it not to appear there.
I have tried the change new button order option in the library to hide the content type, but it does help as that library have only 1 content type and to hide a content type not to appear in new button using change new button order an out of box feature option, the library need to have more than 1 content type such that at least 1 is not hidden. but in my case the library have only 1 content type.
- Is there any out of box solution to hide a content type to display in the new document menu other thechange new button order ?or any other solution that doesn’t need designer that a site owner may implement with his permission level.
Thanks.
If the library is only using “Folder” content types everything in the library will be associated with the folder content type. This will cause problems if you use a content query web part, for example. If you are searching for “Documents” they will not show up because they are “Folders”. Add the “Document” content type to the library and make it the default so documents added to the library will be classified correctly.
If you have Server or Enterprise version of SharePoint you can assign metadata based on a folder but you would still want to use the document content type for your documents.
I have not watched this video but other videos from Share-Gate are pretty good. It might help.
http://en.share-gate.com/blog/recording-sharepoint-webinar-understand-content-types
Hi Michael,
Thanks a lot for your answers and the link . Yes I do know about the No folders advice in sharepoint and use view , and may be metadata instead but My company want to stick with the folder structure even if we will use views.
I am confused about you saying that if a document library has only a folder content type everything put in there will be consider as folder, I thought that applying a folder content type to a library allowed to apply metadata on each folder that will be added to that library. can you please point to the link that explain that or all about the folder content type?
I am going to do some test on that and keep you posted
Thanks.
I came across this article when I was setting up my first SharePoint Farm. We put our implementation on hold and rethought our rollout. We were going to do a dump of our shared drives into SharePoint libraries and this article opened our eyes. It’s a good read for someone new to ShaerPoint.
You might be able to do what you’re trying to do with Metadata tags instead of folders. Folders to have their place for certain things but I find that they make things more cumbersome in SharePoint sometimes.
Hello,
You do not have to create a document content type. There is one already. It is the default content type any time you create a library. If you only have the Folder content type everything you put in the document library will be considered a “Folder”. This could cause some issues with search but I am not sure. I have never removed the default content type from a library. If I am not using a custom content type I just leave document as the default.
I am not aware of a way to hide all content types in the new document menu. I have never needed to do so.
Hi Michael, thanks for your reply,
If I understand, your solution is to create a standard document content type , just to have more than 1 content type for that library and this way I will be able to hide the Folder content type and keep the standard content type visible on the document library?
This means that I will still have a content type that I really do not need showing in the new document menu, So there is no out of box or css code way to hide all content type that have been assigned to a library?
Thamks
