Hi Guys,
I’m working now on implementing in place records management system. One of the request is to give access to items/files which are records only. In other words users with read access should not see any files in document libvrary if these are not declared as a records yet. Do you have any ideas?
One way I was thinking is to use Minor and Major versions. Every file will be minor version until is ready to be declared record, then publish as a major version and declare as a record. Also, set up security for drafts to be accessible just for users with write rights.
Please let me know if you have any clue for me.
P.S. :SharePoint 2013 Enterprise on premise. (SP1+Aug’2014 CU)
In the end, Microsoft support replied that sending email from SharePoint to shared mailbox is not supported. They suggested to use site mailboxes:
http://blogs.technet.com/b/exchange/archive/2012/08/22/site-mailboxes-in-the-new-office.aspx
But we found a workaround, not sure if is going to work for everybody based on individual company policies.
– Enable AD account for Shared mailbox (If is disabled, in our case all accounts for shared mailboxes are disabled)
– Allow not authenticated emails to be send to this Shared mailbox
– Convert Shared mailbox into user mailbox(didn’t see any difference from end users point of view)
For security reason this may be not the best solution, but it worked for us. Email action from Workflow will send successfully emails from SharePoint.
I ended up using a 2010 workflow instead. Â 2013 has security “features” that weren’t working for me either.
Waiting for a Microsoft call, hopefully they can suggest something that works for us.
Upon further review, I was under the wrong impression. Â It seems our “solution” did not work either.
