I have something I’m trying to accomplish that could really be beneficial. I have a list with workflows that generates items in 3 other lists when an item is created. So let’s call the source list, “Master List”. The other lists are “1”, “2”, “3”. They are all part of a fairly large automation and collaboration process. All the lists work together and write back to each other exactly as they should. What I want to do is to generate and email upon creation that sends a user links to all 4 lists. This way, all relevant lists pertaining to one project can be kept in one place for that user to reference. I know how to create a link to the master list. I just don’t know how to add links to the other 3 lists, especially since they are created(along with their links) until the workflow has finished. I think I can pause for 5 minutes, then send the link. I just don’t know how to generate the other 3 links automatically for different lists.
Paul has helped me figure out my solution. Thanks Paul.
Here are some more specific details. I don’t think I do a very good job of explaining things a lot of times.
The master list creates the names for the other 3 lists by way of calculated field. All 4 names(including master list name) are slightly different, based on their purpose. The names of the 3 lists that are created are stored in fields in the master list. I have 3 different workflows running of the master list. Each workflow creates an item in another list. All 4 lists serve different purposes, but are all related. I build the workflows so that people don’t have to fill out 4 different lists manually with repeating information. When all lists are created, I want the user to get an email containing links to all 4 lists.
Yes it is a 2013 SP Designer workflow. I thought about it and I can populate a field in each of the lists that are created from the master list with the master list name. That would get me started right?
Is this a 2013 workflow? If so, you can use a dictionary to store a dynamic list of items as a workflow variable.
If it’s SP Designer, when you create your list item , don’t you save it in a variable? That variable is the ID of the item and the list and you could look it up that way.
You could have an “if” that item is created to know if you add it to the email or not!
