So, say I have a huge Word document with 50+ hyperlinks to other documents held within SharePoint folders.
Every document is being worked on collaboratively, with new versions being uploaded as new documents (e.g. ‘Title V1’ gets updated, and uploaded to the same folder as a new document named ‘Title V2′).
If I wanted to save myself the tear-inducing job of manually updating each hyperlink in my Word doc every. time. one of these SharePoint documents is updated and a new version becomes available, how might I go about that?
I want to create possibly some kind of workflow that allows me to have the Word documents’ hyperlinks auto-update to the most recently uploaded file within the wider folder it links to, but am stuck on the how.
Hi Izzy, can’t you use in-built SharePoint Versioning to do this? So instead of creating copies of the documents you use versions of the same document. Your word doc would also point to the latest version?
If you don’t want to do that you could use a shortening service like Clickmeter.com or Bit.ly and update the links to that.
To make it slightly clearer – I need to have a stored copy of every version we use within each folder. Each time an edit is made, a new version needs to be saved as an updated copy, and we unfortunately don’t have the option of just updating the file (and letting SharePoint reflect that it’s a new version) without doing this.
I think it’s probably because you are renaming it. If you keep the name the same and ‘Add as a new version to existing files’ checked it should save it as a new version. You also need to turn on version control for the document library. Have you see this article : https://support.office.com/en-gb/article/Enable-and-configure-versioning-for-a-list-or-library-1555d642-23ee-446a-990a-bcab618c7a37
Hey, that really helped – thank you!
Awesome!!
Thanks for the quick response Mark! Little confused. The versions we upload are linked as new versions (have the ‘Add as a new version to existing files’ checkbox ticked) – however SharePoint never gives us the option to select WHICH document this file is a version of. Therefore I’m not sure how to actually get it to understand new uploads are version of original file X. Could this be an issue w/r/t file names being manually updated? I’m pretty new to the system so could just be me missing the obvious.