We have a lot of clients. Our MSFT reseller made 26 libraries each filled with client files by last name (A, B, C). The problem is that many of these libraries are way over 5,000 files.
I don’t think we should further break this down into micro libraries (Aa-Ae, Af-Al, Am-As, At-Az, Ba-Be, etc.) because as we get more clients, each library is only going to grow, and we’ll constantly be shifting around alphabet breakdowns.
But given that we have 1,700 clients, I’m not sure we want a separate library for each client. That seems like it would be difficult to navigate.
Our reseller is no help. What do people do in this kind of situation?
Thank you!
Hi, I presume you are on SharePoint 2013? If so, what’s the problem with going beyond 5,000 items in your library? You can have way more than that, see this (from Technet):
Why don’t you use metadata and tag your documents to find stuff and then keep them all in once place? You can then use metadata navigation to easily find what you need.
Failing that you could use folders, however, folders are evil 🙂
Here’s a good post on ‘Why use metadata instead of folders‘.
Hope this helps!
Folders aren’t always evil.