We have a lot of clients. Our MSFT reseller made 26 libraries each filled with client files by last name (A, B, C). The problem is that many of these libraries are way over 5,000 files.
I don’t think we should further break this down into micro libraries (Aa-Ae, Af-Al, Am-As, At-Az, Ba-Be, etc.) because as we get more clients, each library is only going to grow, and we’ll constantly be shifting around alphabet breakdowns.
But given that we have 1,700 clients, I’m not sure we want a separate library for each client. That seems like it would be difficult to navigate.
Our reseller is no help. What do people do in this kind of situation?
Thank you!
First of all, I’m not sure your reseller knows what they are doing. Content organization should be optimized for both management and consumption. It’s not clear that your current setup accomplishes either.
You haven’t provided enough information to give you the “right” answer. Generally I would think you’d want to organize a particular client’s documents for the people who are working with that client. Using subsites, one or more document libraries, metadata, Content Types, folders, search results, etc. in combination would get you to that.
If the repository is just an historical record, or all a single type of content, or something better supported by list items, etc., then you’d approach it differently.
