We have a lot of clients. Our MSFT reseller made 26 libraries each filled with client files by last name (A, B, C). The problem is that many of these libraries are way over 5,000 files.
I don’t think we should further break this down into micro libraries (Aa-Ae, Af-Al, Am-As, At-Az, Ba-Be, etc.) because as we get more clients, each library is only going to grow, and we’ll constantly be shifting around alphabet breakdowns.
But given that we have 1,700 clients, I’m not sure we want a separate library for each client. That seems like it would be difficult to navigate.
Our reseller is no help. What do people do in this kind of situation?
Thank you!
Excellent answers above. To piggy back on them, you also need to determine retention policies as you will be able to keep your working area ‘clean’ from clutter. They should be based on legal need, then business need. With your content types in place you can establish different policies based on each content type and if the docs should be archived or deleted.
