I’m eager to hear your thoughts as to how to implement SPO right now so we can take advantage of the hub sites when available. I’m working with a scenario where we have a corporate home office, plus several regional offices which don’t need to share files outside of the region (except with the home office), each with their own customers (a few hundred customers per region).
Each customer has anywhere from a few dozen to hundreds/thousands of related documents to be managed. Each regional office wants to roll news up to the corporate home page on a regular basis. The plan now is to create a temporary home page for the corporate home site (which we’ll replace with a hub site later on), but what do do about the regional sites? One could argue the regional sites are a hub site on their own, but I understand that you can’t join one hub to another, so that doesn’t seem like a solution (for news roll-ups to corporate).
It seems like our options are either hundreds of team site collections (one for each customer plus another for the regional office – which seems way over the top), or a team site per region with hundreds of document libraries (one per customer), or a handful of document libraries sliced and diced by customer and maybe a few team sites for really big customers.
Another idea I had was a page for each customer to hold important information (contacts, etc.) plus links to the customer document library. Any advice? Thank you!
You have a couple options here.
If you are definitely going to maintain and focus on implementing Modern, I would create an Office 365 group for each of your regional offices. So that when Hub Sites do come out, you can just roll those sites into your Hub Site for your news and such. Then for your customers of each regional site, you have a couple options as well.
a. Create libraries for each of your customers, with permissions for each customer
b. Create sub sites underneath your Office 365 Groups for each of your regional offices.
I wouldn’t go with the option of a handful of document libraries and sliced and diced for security reasons. However either option you proposed that I outlined above would suffice. It would allow the flexibility for roll ups into HubSites in the future and will also provide means of rolling up content for each regional office’s customers.
Thanks Beau, I appreciate your thoughts. The document library per customer was what I was leaning toward as well.