Hello,
I got confused how should I design SP site structure.
I think about two options :
1. option:
mycompany.sharepoint.com/default.aspx <— can use this root page for the managements documents mycompany.sharepoint.com/product_development
2. option:
mycompany.sharepoint.com/default.aspx <— can use this root page for all users as main intranet gateway with companies branding
mycompany.sharepoint.com/management <— can use this page for the managements documents
company.sharepoint.com/product development
What option is more reasonable permission wise?
Thank you
Hello Gediminas, I would definitely proceed with Option 2 – leave top level site for everyone to access. Also, you are referring to different pages – you are not going to have separate pages, but rather sites. It is best practice, just like Mark mentioned, to control security at the site level. So separate different functions by subsites and set appropriate security for each subsite. This way, you will have main (top level) site accessible by everyone and subsites based on permissions (that you will control via security groups).
Check out this blog post I published on this topic. http://sharepointmaven.com/introduction-to-sharepoint-information-architecture/
Hope this helps
Greg
Yes you can do this, it will work fine, however, a fundamental question that you need to answer is where will HR Management documents go? in your diagram they could get put into a doc library at the top level or they could get put into a doc library in the HR site. Unfortunately, there is no right answer. My recommendation would be to keep the structure and permission model simple and consistent.
Hi, if company uses SharePoint mostly for storing documents.
I want to use mycompany.sharepoint.com/default.aspx ROOT page for the management document libraries with very strict permissions on them.
Can I use ROOT (/default.aspx ) page for managements document libraries? Does that make sense?
Thank you for your help
Hi there – what problems are you trying to over come? I think it’s always good to create sites based on function or department as naturally you AD groups (or SharePoint groups) will be defined in this way. This also leads to the questions around governance. There’s a lot to consider – so can you let us know a little more background?
