Hello,
My question for the group is about how to determine if a site is stale. For the purposes of this thread, stale means last access time of documents on the site. I am in the midst of a 2013 deployment and one of the requirements from the client is to only migrate site collections / sites that are being used on the existing 2010 and 2007 Farms. For years, there was no governance of the site creation process and now there are 1000’s of team sites, many of which have no owners since they left the company.
I looked at DocAve and they have a nice product that can help determine if a site is stale, but think thier solution is way overpriced and the client does not have the budget for it. Has anyone else been in a similar situation? If so, what tools did you use? Note that the client already has a solid content migration tool, unfortunatley it doesn’t provide any usage stats, just lift and shift capabilities.
Thanks,
Anthony
SharePoint 2010 has the Web Analitycs Reports (if configured). You can check “Top destination” or “Top pages” reports, ordering asc.
Fabio
At least when you are moving to SharePoint 2013, make sure apply the Site and Site Collection Retention Policy
Hi Anthony
Good question – you probably need some custom code that will iterate through each site and look for things like last modified dates on docs and pages. It’s not ideal though as none of the checks will let you know 100% whether it’s in use or not.
However, you may also be interested in a WSP I have written (it’s free). What this will do is email the Site Owners when a site is deleted. The idea being that if the site is really in use then the owner will kick and scream. You can then bring it back from backup.
Maybe you could also be proactive and build a variation of this, where you email all of the owners up front and give them 90 days to claim their site ?
http://www.collaboris.com/blogs/collaboris-blog/mark-jones/2012/11/…
