Hi Community
I have been given the task to figure out how to put the document version number, from the SharePoint document library, in the footer of all Word documents created in that library.
Is this possible?
We are using SharePoint 2013 and Office 2013.
Regards
Jakob
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Mark Jones Posted new comment January 30, 2020
This requires configuring both SharePoint and your Word document.
TO CONFIGURE SHAREPOINT’S DOCUMENT LIBRARY:
- Go to the document library where you plan to store your version-controlled documents.
- Click on Settings > Document Library Settings
- Click on “Versioning settings” and make sure that you’re either having it “create major versions” or “create major and minor (draft) versions”.
- Click OK.
- Click on “Information management policy settings”
- If your library can handle multiple content types, you’ll see a list of them. Click on “Document”. If it can only handle one content type, skip this step.
- Select “Define a policy…” and click OK.
- Check the “Enable Labels” box, but don’t check either of the other two boxes in that section.
- TypeÂ
{Version}Â into the “Label format” box. - (Optional) You can format the version label.
- Click on the “Refresh” button to see a preview of your version label. It will say something like {_UIVersionString}
- When you’re satisfied with the label’s appearance, click OK.
- To get back to your document library, click on the document library’s name in the breadcrumb trail at the top of the page.
TO CONFIGURE YOUR WORD DOCUMENT:
- Either create a new document in the library or upload one.
- Open the document and edit it.
- Put the cursor wherever you want the version label to appear.
- Go to Insert > Quick Parts > Document Property > Label
- The version label “{_UIVersionString}” will show up in the document.
- Save the document (and choose what the next version should be). You’re all set!
- If you want to test it, close the document and reopen it. The updated version will automatically appear where you put the version label. QTP Training in Chennai | Software Testing Training in Chennai | Big Data Training in Chennai | Primavera Training in Chennai | Selenium Training in Chennai
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Mark Jones Posted new comment August 19, 2019
tested an working for word but how to do it for Powerpoint?
Does anyone have a SharePoint 2019 solution for applying footers with metadata to all Word documents in a library? The convenient Information Management Policy Labeling feature was deprecated in SharePoint 2019.