I have the responsibility to figure out the best way to store and manage our Policies and Procedures Manual for our company. Does anyone have any ideas of the easiest way to organize and manage this?
Right now, each section is a WORD doc and we have them listed in a document library.
A few issues are: some of the documents have embedded links to sections of the same document and also links to forms which are seperate documents. It is an administrative nightmare. Any time a form or doc changes, the links break.
any thoughts would be great!
Thanks,
Brian
Hi,
Using a unique document id is your simplest solution. The following are a few caveats taken directly from Microsoft. However, if you are looking for a solution that involves generating ‘StickyId’ / Short Url) which involves a bit of programming (not too much), I may be able to help. Just shout!
Under certain circumstances the Document ID is not always maintained. The following table summarizes these exceptions.
| Action | Result |
|---|---|
| Download a document and then upload it to another site. | Document is considered a copy and a new document ID will be assigned. |
| Use the Move command with Send To. | Document is considered a copy and a new document ID will be assigned. |
| Use the Copy command. | A new document ID will be assigned. |
The only way to retain a Document ID within sites is to use the Site Content and Structure administrative page in Site Settings while moving documents. Note that copying by this method does not retain the Document ID.
