I have the responsibility to figure out the best way to store and manage our Policies and Procedures Manual for our company. Does anyone have any ideas of the easiest way to organize and manage this?
Right now, each section is a WORD doc and we have them listed in a document library.
A few issues are: some of the documents have embedded links to sections of the same document and also links to forms which are seperate documents. It is an administrative nightmare. Any time a form or doc changes, the links break.
any thoughts would be great!
Thanks,
Brian
Hi,
Using a unique document id is your simplest solution. The following are a few caveats taken directly from Microsoft. However, if you are looking for a solution that involves generating ‘StickyId’ / Short Url) which involves a bit of programming (not too much), I may be able to help. Just shout!
Under certain circumstances the Document ID is not always maintained. The following table summarizes these exceptions.
| Action | Result |
|---|---|
| Download a document and then upload it to another site. | Document is considered a copy and a new document ID will be assigned. |
| Use the Move command with Send To. | Document is considered a copy and a new document ID will be assigned. |
| Use the Copy command. | A new document ID will be assigned. |
The only way to retain a Document ID within sites is to use the Site Content and Structure administrative page in Site Settings while moving documents. Note that copying by this method does not retain the Document ID.
NO. We are in the midst of consolidating some of our libraries. Same site collection, just different libraries.
Take your time, enjoy the conference.
Thanks,
Brian
Hi Brian
I will answer this, just at the conference for the rest of this week..so struggling for time. Quick question though are you trying to move across site collections ?
Thanks
Mark
Mark,
That worked, but that brings me to another question. If I move the document that’s being linked to a different library using “Move To”, then unlink it and delete the original document, the link is broken. Is there a way to update the link within the WORD doc? It seems like the doument ID changed when I moved it. What would be the best way to move documents without breaking the link?
Thanks Mark. I’ll be looking into the Document ID service.
Thanks again
