Hi All,
I am hoping to tap into your SharePoint expertise.
I am using an the OOB Approval workflow to review and approve a document, once approved the document is then viewable by read only users (by using the content approval option). I have copied the OOB Approval workflow and added a section to update the approval status (content approval column) as pictured below:
The issue is that now the workflow requires the item to be checked out to update the approval status ( I need the check in/out option enabled for document control).
Has anyone got any suggestions how I can resolve this, I guessing I need to include a statement in the workflow to check out the item, update the approval status and then check in so that it is viewable by read only users.
Have you enabled content approval? Have u selected required checked out for editing option?
Why u have created a spd workflow, by default once u activate the content approval there will be approval status column which will update once approver approved ? So why u have created?sorry needs to understand the context ?
Hi Praveen thanks for replying, yes content approval is enabled and the require check out to edit is also enabled. when the workflow runs it gives an error that the item needs to be checked out to update approval status. If I turn off require check out to edit then the workflows works fine but I need the checkout to edit option enabled. I am guessing that i need to include the action check out option before approval status updates and then check back in, which i tried but this is a global workflow and that action requires a list name which i cannot provide as i want this to work with approx 40 different document libraries in the document control center site any ideas?