Hello! I’m hoping for some Sharepoint advice. I work for a school division of about 30 schools and we just this summer implemented Office 365 with students and staff. We have the E2 education plan. Each staff and student has a OneDrive for Business as well as an exchange online account. All staff and students had a profile but those have all been migrated to their OneDrives. The only information currently left on the servers at each school is what we call “Commons”, which is just a large file share for all teachers and staff. The removal of school servers is being heavily pushed. The current line of thinking is to move all the schools’ file servers into Sharepoint document libraries to start, then follow that with our internal web pages, which are currently built in Drupal. Any suggestions? Tips? Tricks? Dos and don’ts? I appreciate any feedback you can give me!Â
If i’m reading it right, you have two basic tasks that both fall under a ‘migration’ umbrella. Â The first being, ‘How do we migrate off of our network file shares’ and the second being ‘How do we migrate from Drupal to SharePoint’ Â
For the first item, I would suggest working with a small group of users of the ‘Commons’ file share to see if they have any pain points that you could alleviate as part of the migration. Â A lot of times if you can eliminate something that people hate, they’ll be more receptive when you come in and tell them that you’re going to move them to a completely different system.
Then based on that conversation create an Information Architecture that makes sense inside of SharePoint. Â Likely that will involve multiple libraries and potentially even multiple sites. Â What I wouldn’t typically recommend is a wholesale dump from your old share to a single SharePoint document library. Â You’d end up copying over a lot of dead weight and bad practices if you did…. Â The method you use to actually move the files will be dependent on the total number/size of the items as well as the complexity of your Info Architecture but could range from dragging and dropping in an explorer view to purchasing a migration tool from someone like ShareGate.
For your Drupal pages, it’s probably going to be a page by page recreation of the functionality. Â I can’t think of a n easy way to migrate that stuff over.
