Hi Everyone,
I’m working in SharePoint Online, Office 365, and am fairly new to the SharePoint platform. I was hoping this group could help me figure out the best way to accomplish the following (I understand that Project 365 will accomplish a lot of this, but unfortunately it’s not in the cards for my team to add the subscription at this point and the dashboards that are free for project 365 dashboards aren’t really what were looking for)
I’d like to accomplish the following:
– Parent site that’s the departments Project Management Office
– The projects we are all working on as a team would be sub sites with their own document library, issues, risks, integrated task list with Microsoft Project 2016 etc.
– Creating the first two items (parent & sub sites) are the easy part, what I then need to do is create a dashboard on the home page of the parent site that provides summarized information for each project. Ideally, I’d like to have the sub sites feed information to a condensed project list on the parent site so I can create dashboards with that list. Is this even possible?
I have Sharepoint designer, infopath, visual studio etc. to help me meet this goal but I’m so new at this I don’t even know where to start and again have pretty limited knowledge.
I’m not sure if anyone can help with ideas or point me in the right direction/to additional websites but I would greatly appreciate the help!
Thank you in advance!
Ashley
There are definitely ways of doing this. I’ll preface this by saying that Microsoft is promoting us to stop using sub sites in favor of Office 365 groups. This is because it’s far more extensible in the future and each site would be able to adopt the new features for team collaboration such as Microsoft Planner, Teams, Group Calendar, etc..
In either case, you could use search to pull in the content from all of the subsites. Granted, this would mean your roll up wouldn’t be 100% up to date, but it would sync about every 15 minutes.
Depending on your licensing you could use a Content By Search Webpart which would help you pull up content from everywhere. https://en.share-gate.com/blog/roll-up-sharepoint-2013-sites-using-search
