#firstpost #SPOnewbie
Hello
I am learning SP, almost from scratch, at an alarming rate, but there is one area of Information architecture which I cannot get my head around, and I’m hoping to fine some guidance from some lovely people…
I work for a group of secondary schools in the UK – each have their own way of doing things, but they also each have shared documents on a file server which I want them to move to SharePoint.
I want each school to have their own space to properly upload and organise their teaching resources in such a way that:
- The school who ‘owns’ the resource are the only school who can edit in situ
- Other schools can easily search for and view resources which other schools have created.
From here, I am unsure how to best create the layout. From what I can tell, my options are as follows:
- Each school has its own site collection, and each department within the school has its own site
- There is one overall site collection, each school has its own subsite, and each of those are split into departmental subsites
- Same as 2, but each department has their own document library, not a subsite
- Same as 2, but departments are split into folders
There may be an entirely different taxonomy approach which I have yet to consider, but my brain is pickled – if anyone can throw any wisdom my way, I would be very grateful.
Thank you for reading this far. I hope someone is able to help me make more sense of this.
You’re all amazing…thank you for your time.
There’s so much to think about – @alex-pearce I take your point about Groups (maybe Teams now it’s released to Education customers) and I think that would definitely be good for teachers; not so good for managing and governing shared documents.
Sidenote: it’s a shame you can’t manage the creation of Teams and associate them with an existing SPO document library…
We have since considered the following topology: individual site collections for departments cross-trust with document libraries or subsites for each school…thus bringing teachers of the same subject closer, potentially, but perhaps over-complicates the design…?
@collab365com thank you for those links – I’m not entirely sure what I do with them yet, but I shall investigate!
