Hi guys,
I’ve just started to use SP for a restaurant with 70 employees. However, there will only be about 5 users using SP as the office is obviously quite relativity small.
What i want to achieve is grant various ‘departments’ (departments consist of 1 employee) with different SP’s, mainly for the reason of easy monitoring. Now, i’m an absolute beginner and by no means IT savvy.  I’ve come here because I’m not finding the explanation i require on the Office 365 site, please be patient.
Question 1: SP Home – Look and FeelÂ
How do i ‘decorate’ the Home of a SP? e.g. with a project related department, rather than having ‘Tasks’, is it possible to have a ‘Gantt Chart’?
Question 2: Allocating SubsitesÂ
Departments have sensitive information that I’m not keen on sharing with people who do not need to know, however, departments need to interact. So I’ve figured out that a SP can have various subsites within it but my question is, is it possible to allocate access to a single subsite to various SP’s? e.g. two departments; Marketing and Accounting need to interact with regards to budgets and payments, however, neither of them need to have any more access to the others information. Therefore, I would like to create a subsite called ‘Budgets and Payments’ which both SP’s can access.
Thanks for your time in advance,
Jon
Sure, if there are lots of restaurant’s owners with 70 people struggling w/ O365, we may even consider to go open source writing a few blog posts, finishing up PDF whitepaper 🙂
Back to questions, then.
1) You don’t decorate SP, Word, Excel, PowerPoint and your car. You may consider rename or create new list, tasks or whatever it is, changing/creating default view as you wish – Gantt, ListView, Card View so on.
2) You may consider creating subsites for every department you have – HR/marketing/Legal and so on. Every subsite might have unique permission and unique permission group assigned. Fr such a small company and team, having subwebs would be fine. As the next step, you may consider having “shared” spaces (just libraries/subsites) to address “shared content” scenarios. It might be recommend to created something like “public/shared’ lists/libraries for every subsite so you may “publish/share” the content you need.
For the pilot start, it might be quite enough.Â
Let me know how it sounds to you, and if you have any concerns/clarifications.
